Ready to bring your organisational superpowers to a team that truly makes a difference?
Castle Craig is a leading private rehabilitation hospital nestled in the beautiful countryside of West Linton, and we are looking for a Part-Time Administration Assistant to join our Facilities & Services department. If you love keeping things running smoothly, enjoy variety in your day, and want to work in a supportive environment where no two days are the same, this could be the perfect role for you!
Company Overview
Castle Craig is a world-renowned residential rehab clinic dedicated to treating individuals suffering from alcohol and drug addictions, along with complex conditions such as gambling, gaming addiction, depression, anxiety, trauma, relationship issues, and eating disorders. We are committed to delivering compassionate care and achieving the best outcomes for our patients in a respectful and friendly environment.
Summary
We are seeking a dedicated Part-Time Administrative Assistant to join our Facilities & Services team. This role is vital in supporting our daily operations and ensuring smooth administrative processes within our healthcare facility. As part of our mission to provide exceptional care, your organisational skills will help us maintain an efficient and welcoming environment for both staff and patients.
Key Responsibilities
Maintenance Department (Primary Focus):
- Assist in obtaining quotes from suppliers and contractors.
- Raise and manage purchase orders and track expenditure.
- Maintain accurate records of maintenance requests, schedules, and completed work.
- Support compliance documentation and ensure records are up to date (e.g., health & safety, equipment servicing).
- Liaise with external contractors and internal staff to coordinate maintenance activities.
- Assist in developing and maintaining a maintenance management system to log jobs, work orders, track costs, record asset registers, maintenance plans, etc.
General Estates & Services Support:
- Provide administrative support to Grounds, Catering, and Housekeeping teams as required.
- Assist with stock control and ordering of supplies.
- Help coordinate rotas, schedules, and meetings across departments.
- Maintain filing systems (digital and physical) and ensure documentation is accessible and secure.
Support to Head of Development, Estates & Services:
- Manage diary appointments, meeting arrangements, and follow-ups.
- Prepare reports, presentations, and correspondence as required.
- Act as a point of contact for internal and external queries related to Estates & Services.
What We’re Looking For
Essential:
- Proven experience in an administrative role, ideally within facilities, estates, or service departments.
- Strong organisational and time management skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and manage multiple tasks.
- Discretion and professionalism when handling sensitive information.
Desirable:
- Experience in procurement or facilities management.
- Familiarity with health & safety or compliance documentation.
- Knowledge of working within a healthcare or rehabilitation setting.
Working Environment
This role is based within a busy rehabilitation clinic environment, requiring a proactive and flexible approach. You will be working closely with a range of operational teams and supporting a senior manager with a demanding schedule.
Work Location: In person
Job Type: Part-time, Permanent
Remuneration: £27,000 per annum prorate for 16 – 24 hours a week
Expected hours: 16 – 24 per week, which may be split over a 4 or 5-day week, Monday to Friday
Benefits:
- Company pension
- Discounted or free food
- On-site gym
- On-site parking
- Sick pay
Apply
To apply for this position, please complete an online application form with your CV, or send your CV to: hr@castlecraig.co.uk